Chair’s Office
Karly Mitchell (she/her)
karlyjm@umich.edu
Chief Administrator
- Strategic guidance for faculty affairs, student affairs, facilities, budget/finance, HR, or staff matters
- Day-to-day coordination of these areas
- Liaison to chair and college units
- Reviews/approves PAFs
- Policy questions
- Department funding of < $5k (> $5k require chair sign-off)
- Central UM data and info
- Supervises admin team
- Complaints and problems from all community members, together with the chair as appropriate
Jim Hoppes (he/him)
jahoppes@umich.edu
Executive Coordinator
- Calendars for chair, CA, department, and faculty meetings
- Coordinates faculty academic affairs (promotion/tenure, reviews, recruitment)
- Provides administrative support (prep, agendas, note-taking/minutes) for department meetings
- Overall “start here” point
- Backup to CA on office management
Student Services Team
Meryl Baker (she/her)
merylb@umich.edu
Undergraduate Program Coordinator
- Peer Mentor program
- Smith Lecture
- Visitor travel
- Events
- Class (time) scheduling
- Classroom/conference room booking
- Undergrad program
- Class registration and overrides
- LSA Course Guide
Nicole Rappuhn (she/her)
nrappuhn@umich.edu
Outreach Specialist
- Earth Camp
- Outreach initiative planning
- Grad recruiting
- UG research experiences in EARTH
- Loaner gear
- Field trip logistics
Nathan Sadowsky (he/him)
nsad@umich.edu
Academic Program Manager
- Manages academic program with associate chairs
- Grad program:
- Admissions;
- milestones (e.g. qualifying exams, dissertation defenses, MS theses, course requirements);
- Funding (tuition, stipend)Student funds (start-up, Turner, professional development, etc.)
- Non-research advising and concerns.
- “Graduate coordinator” in all places required by Rackham
- Curriculum support and admin coordination
- Rackham and LSA student affairs
- Functional supervisor for Student Services Coordinator and Outreach Coordinator (Nicole Rappuhn)
Facilities
Craig Delap (he/him)
craigdel@umich.edu
Building Manager
- Building systems and shutdowns
- Sustainability and carbon neutrality initiatives
- Camp Davis facilities and safety big picture
- Space planning and utilization
- Facilities renovation project management
- Phone/networking infrastructure
- ADA and fire safety compliance
- Risk Management claims
- Backup support for loaner field gear
Dominic Elder (he/him)
domelder@umich.edu
Facilities Coordinator
- Decommissioning of labs
- Furniture ordering and room refreshes
- Hazardous waste disposal
- Building Incident Response Team (BIRT)
- Facilities tickets (i.e. TDX, maintenance requests)
- Zoom Phones
- Building access/keys
- Audits of conference rooms and restrooms
- Freight shipping/receiving
- Photocopiers
Classroom Lab Administration and Safety
Shay Drake (she/her)
drakesh@umich.edu
Lab Classroom Coordinator and Safety Officer
- Classroom lab support and coordination
- Lab safety and training
- Field trip logistics
Camp Davis
Chris Malvica (he/him)
cmalvica@umich.edu
Camp Davis Assistant Director
- All Camp Davis matters
- Field trip logistics and meal planning/hospitality
- Fleet services
Communications
Sarah Haselschwardt (she/her)
sarhasel@umich.edu
Communications & Alumni Relations Coordinator
- Department communications on digital signage and website
- Newsletters and weekly digests
- Halls & Walls Committee
- Connection to external comms (e.g., LSA Comms)
- Print and digital assets (logos, photos, fliers, etc.)
- Alumni/AAB
Administrative Staff
Sarah Frantom (she/her)
sfrantom@umich.edu
Front Desk
Monday & Tuesday: 9 am-2 pm, Wednesday & Thursday: 11 am-4 pm
- “First line” administrative matters like help with the copier, package delivery, etc.
- Event support
Non-EARTH Support Staff
Devon Spies and other local HR Team staff
cebp-lsahr@umich.edu
Local HR Rep
- Transactional HR business
- Job ads
- Postdocs and temps (here for both student and non) hire processing
- Visas and other international employee matters (note: international student questions should be directed to Nathan Sadowsky)
- Volunteer appointments/visiting scholars/sponsored visitors
- Liaison to central HR
- Email: cebp-lsahr@umich.edu
Samantha McCoig (she/her)
sbaugher@umich.edu
Senior HR Rep
- Salary range for all regular staff positions, including offer letters
- Routes staff reclassification or additional hire (i.e., new headcount) requests
- Employee performance
- HR compliance with LSA policies
Nicole Wolf
wolfn@umich.edu
Business Analyst
- Manages recharge rate process
- Supports the CA by providing information and reviewing departmental (i.e. non-research) balances and spending
- Communicates LSA Finance expectations and guidelines
Bell Tower Business Office
earth-businessoffice@umich.edu
Research Administrators (assigned to faculty) and Financial Specialists (department-wide support)
- Pre- and post-award administration
- Balance inquiries for graduate student awards and faculty research funds
- Fellowship student reimbursements (GSIs and GSRAs submit directly to SSC)
- Support graduate students applying to external research grants (e.g. GSA Research Grants). Students should contact the business office in advance of applying.
LSA Technology Services
lsatechnologyservices@umich.edu, 734-615-0100
- Desktop support
- Classroom and conference room A/V support
- Hardware and software purchasing
Please contact michigan-earth@umich.edu for the below needs:
- Events and room reservations
- Career advising
- Classroom tidiness
If you are looking for support not listed here, please contact Karly Mitchell (karlyjm@umich.edu).
