Wait, who does that?
Chair’s Office
Courtney Hooper (she/her)
clhooper@umich.edu
Chief Administrator
Remote Fridays
- Strategic guidance for faculty affairs, student affairs, facilities, budget/finance, HR, or staff matters
- Day-to-day coordination of these areas
- Liaison to chair and college units
- Reviews/approves PAFs
- Policy questions
- Department funding of < $5k (> $5k require chair sign-off)
- Central UM data and info
- Supervises admin team
- Complaints and problems from all community members, together with the chair as appropriate
Carla Huhn (she/her)
carlavoy@umich.edu
Executive Coordinator
Remote Fridays
- Calendars for chair, CA, department, and faculty meetings
- Coordinates faculty academic affairs (promotion/tenure, reviews, recruitment)
- Provides administrative support (prep, agendas, note-taking/minutes) for department meetings
- Expenses and reimbursement support*
- Overall “start here” point
- Backup to CA on office management
*Expense reports must be completed by the SSC via the webform. Carla does not complete expense reports. But she can answer questions about them when needed.
Student Services Team
Jim Hoppes (he/him)
jahoppes@umich.edu
Administrative/Student Services Assistant
Remote Thursdays
- Smith Lecture
- Visitor travel
- Events
- Class (time) schedule
- Classroom/conference room booking
- Undergrad program
- Class registration and overrides
- LSA Course Guide
Nicole Rappuhn (she/her)
nrappuhn@umich.edu
Outreach Specialist
Remote Tuesdays
- Earth Camp
- Outreach initiative planning
- Grad recruiting
- UG research experiences in EARTH
- Loaner gear
- Field trip logistics**
Nathan Sadowsky (he/him)
nsad@umich.edu
Academic Program Manager
Remote Thursdays
- Manages academic program with associate chairs
- Grad program:
- Admissions;
- milestones (e.g. qualifying exams, dissertation defenses, MS theses, course requirements);
- Funding (tuition, stipend)Student funds (start-up, Turner, professional development, etc.)
- Non-research advising and concerns.
- “Graduate coordinator” in all places required by Rackham
- Curriculum**
- Rackham and LSA student affairs
- Functional supervisor for Student Services Coordinator and Outreach Coordinator (Nicole Rappuhn)
Facilities
Craig Delap (he/him)
craigdel@umich.edu
Building Manager
Remote Thursdays
- Building systems and shutdowns
- Sustainability and carbon neutrality initiatives
- Camp Davis facilities and safety big picture
- Space planning and utilization**
- Facilities renovation project management
- Phone/networking infrastructure
- ADA and fire safety compliance
- Risk Management claims
- Backup support for loaner field gear
Dominic Elder (he/him)
domelder@umich.edu
Facilities Coordinator
On campus M-F during academic year
- Decommissioning of labs
- Furniture ordering and room refreshes
- Hazardous waste disposal
- Building Incident Response Team (BIRT)
- Facilities tickets (i.e. TDX, maintenance requests)
- Zoom Phones
- Building access/keys
- Audits of conference rooms and restrooms
- Freight shipping/receiving
Classroom Lab Administration/Safety
Shay Drake
drakesh@umich.edu
Lab Classroom Coordinator and Safety Officer
Remote Tuesdays and Thursdays
Camp Davis
Chris Malvica (he/him)
cmalvica@umich.edu
Camp Davis Assistant Director
On campus Wednesdays
- All Camp Davis matters
- Field trip logistics and meal planning/hospitality
- Fleet services
Communications
Sarah Haselschwardt
sarhasel@umich.edu
Communications Specialist
Remote days TBD
- Department communications on digital signage, website, and social
- Newsletters
- Halls & Walls Committee
- Connection to external comms (e.g., LSA Comms)
- Print and digital assets (logos, photos, fliers, etc.)
- Alumni/AAB**
**Handled Jointly/Collectively
- Space planning/utilization (big picture): Chair, CA, building manager
- Field logistics: Outreach coordinator, Camp Davis assistant director, building manager
- Alumni/AAB: Alumni Outreach Committee, chair, and communications specialist
Temporary Staff
Adam Hess (he/him)
hessad@umich.edu
Front Desk
Monday: 9-3, Tuesday-Thursday: 10 - 3, Friday: 12 - 5
- “First line” administrative matters like help with the copier, package delivery, etc.
- Event support
Non-EARTH Support Staff
Gretchen Lavelle (she/her)
cebp-lsahr@umich.edu
Local HR Rep
- Transactional HR business
- Job ads
- Postdocs and temps (here for both student and non) hire processing
- Visas and other international employee matters (note: international student questions should be directed to Nathan Sadowsky)
- Volunteer appointments/visiting scholars
- MCommunity sponsorship (here)
- Liaison to central HR
- Email: cebp-lsahr@umich.edu
Sam McCoig (she/her)
sbaugher@umich.edu
Senior HR Rep
- Salary range for all staff positions, including final salary offered
- Routes staff reclassification or additional hire (i.e., new headcount) requests
- Manages institutional side of employee performance problems
- HR compliance with LSA policies
Melissa Smith (she/her)
mksm@umich.edu
Business Analyst
- Manages recharge rate process
- Supports the CA by providing information and reviewing departmental (i.e. non-research) balances and spending
- Communicates LSA Finance expectations and guidelines
Randall Business Office
randall.bus@umich.edu
Research Administrators (assigned to faculty) and Financial Specialists (who support department)
Fully remote (more or less)
- Pre- and post-award administration
- Balance inquiries for graduate student awards
- Fellowship student reimbursements (GSIs and GSRAs submit directly to SSC)
- Support graduate students applying to external research grants (e.g. GSA Research Grants). Students should contact the business office in advance of applying.
Notes
Ergonomics requests previously handled by the department are now managed by the LSA Disability Navigators. Contact them at lsa.disability.navigators@umich.edu. You should contact michigan-earth@umich.edu for the below needs:
- Events
- Career advising
- Classroom tidiness
If there are other gaps you notice, please contact Courtney (clhooper@umich.edu).
