Booking a Desk

If your department has hoteling spaces available within the self-scheduling space reservation platform, those spaces are denoted with QR codes at each desk. The easiest way to reserve these desks on-the-go is with the mobile app. You can also book a desk through the web dashboard.

Using QR Codes to Book a Desk

If you plan to scan QR codes to book a desk, you'll need the Robin mobile app. The app is available in the App Store for Apple devices and the Google Play Store for Android devices.

Find an available desk at one of the LSA locations.
Scan the QR code with your phone's camera and hit the notification to open Robin.
Hit Reserve to book it for the day.
If you scan a desk that is unavailable, you'll be taken to the office map to choose another desk.

Booking A Desk with the Web Dashboard

There are a couple of ways to book a desk: from the Schedule view or from the Map view.

Schedule View:

Click on Schedule in the side navigation.
Select your desired building and week from the top.
Find the day you'd like to reserve, and click Book A Desk.

Next you'll see a map of the location with available desks on the left side. Edit the booking time as needed.

Choose your desk on the map or use the dropdowns on the right to select a desk.
Once you've selected a desk and confirmed the reservation, click Book.

Now you should see your reservation in the Schedule > Workweek view, and your status will be changed from Remote to In Office (assuming your status was Remote before you reserved a desk. This will depend on how your working hours are set up in Google.)

Map View:

Click on Map in the side navigation.
Edit the location, date & time at the top as needed. Select the “Desks” button at the top of the map to search by amenities.
Click on a desk you’d like to reserve. The right side panel defaults your reservation end time to the time set in your preferred working hours (this can be edited in your User Settings). You can update the date and time, or view the desk’s amenities if desired. To complete the reservation, click the Book button.

You should receive an email notification to confirm your reservation.

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Using QR Codes to Book a Desk

Booking A Desk with the Web Dashboard

Schedule View:

Map View:

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