LSA Technology Services provides some group directory space to units and teams as this a for fee service it is suggested that units leverage the U-M provisioned free services first.The S:, or shared, drive is intended for storing documents and files that are for the use of you and your team or department and do need to be shared. The H:, or home, drive is no longer provisioned but there are some legacy drives in place.Both the H: and S: drives use ITS' MiStorage (CIFS) behind the scenes, so please refer to that page for more information.

Archiving Files:

Email is best maintained in a format that can be read in Thunderbird. Store these files on a university provided storage area.

Files:  “As stated in Standard Practice Guide 601.08 "University Archives and Records," the Records Policy and Procedures Manual of the Bentley Historical Library's University Archives and Records Program provides record keeping procedures for the University community

FAQ

How long do you have to keep this email/files by SPG? (Remember this can be requested by FOIA see: https://it.umich.edu/information-technology-policies/general-policies/DM-08 )

• Make sure you are in compliance with U-M Standard Practices and delete data beyond retention policies: Identification, Maintenance, and Preservation of Digital Records Created by University of Michigan
  • Student education records, see Office of the Registrar, “Student Rights and Records” at http://www.umich.edu/~regoff/ferpa/.
• Archive Data that is not actively used:
  • Leverage the Bentley: “As stated in Standard Practice Guide 601.08 "University Archives and Records," the Records Policy and Procedures Manual of the Bentley Historical Library's University Archives and Records Program provides record keeping procedures for the University community in this regard. See http://bentley.umich.edu/uarphome/manual/index.php. The Bentley Historical Library also serves as the official archives of the University and as such preserves and provides access to select records, including digital records, for which there is an ongoing administrative and historical value. For further policy on faculty work, see Standard Practice Guide 601.03, "Ownership of Copyrighted Works Created at or in Affiliation with the University of Michigan" and the "Faculty Papers" guidelines within the University Archives and Records Program website, at http://bentley.umich.edu/uarphome/index.php.”

Can you clean up your U-M Google account based on this knowledge?

Review Tips for Cleaning Up Your U-M Google Account for suggestions on how to best engage in good data hygiene.