All LSA students have an academic advising file containing admissions material, test scores, unofficial copies of academic records, memoranda, correspondence, and notes which academic advisors or other student-facing staff have made about their conversations with a student.
In accordance with the Family Educational and Rights Privacy Act (FERPA), access to individual student LSA advising files is restricted to university academic advisors, student-facing staff, and clerical staff with a legitimate educational interest to review the specific record.
FERPA grants students the right:
- to inspect and review their education records;
- to request amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA;
- to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
LSA students have the right to examine most materials in their own academic files in accordance with university FERPA guidelines. Students who wish to review their advising files may do so by scheduling an appointment with an academic advisor. Students may request duplicate copies of most information in their academic files at cost. They also may add clarifying notes and other materials to their advising files during regular business hours. Requests for deletions and additions of material from an advising file should be addressed in writing to the LSA Office of the Assistant Dean. LSA students may also allow the release of their student records to a third party (e.g. parents) and should use the online Student Release of Information form to authorize release of their LSA advising record and related academic information to any third parties.
All LSA faculty, staff, and students who have access to student records are recommended to take an annual online FERPA training course to ensure they interact with the records responsibly and remain compliant with federal law.
